Changes to PAYE reports filing frequency

Payday filing becomes compulsory from 1 April 2019. This means that if you employ people, pay wages, deduct PAYE and filing PAYE returns IR345 and IR348 to the IRD you will be effected by this change.

From 01 April 2019 all employers must:

  • File employment information 48 hours after every payday instead of an Employer monthly schedule (IR348).
  • Provide new and departing employees’ address information, as well as their date of birth – if they have provided it to you.
  • File electronically (from payday compatible software or through myIR) if your annual PAYE/ESCT is $50,000 or more.

PLEASE NOTE: The due date for payment remains the same at the 20th of the month (or 5th and 20th of the month for twice-monthly filers).

Ways to payday file employment information to the IRD after 01 April 2019:

In myIR through the Payroll returns account (instead of ir-File) by:

  • file upload – payday filing compatible software is required, or
  • onscreen data entry


Directly from your payday filing compatible software

With this option you will be able to file directly to IRD from your software.

A myIR account is a pre-requisite for this option as your myIR logon credentials are required to authorise any file submissions from your software.

In a nutshell:

If you employ people, the way you report to the IRD will change from paper and digital channels to digital only, with a few exceptions.

Please get in touch with us on 07-575-37-90, if you have any questions or need assistance with your Payroll.

Looking forward to hear from you…

Team at J B Lloyd Chartered Accountants Limited